Updated: Sep 23, 2019
Workplace software, apps and the cloud are reshaping the workforce as we know it. Employees are able connect to ERP software, CRM software, Reporting software, File Storage, Group Chat software, and much more from anywhere at any given time. So how could they not be more productive you ask? Let’s explore.
You start your day by logging into an ERP product such as Netsuite. Next you log into Office 365 for Outlook and Microsoft Word, Google Sheets for spreadsheets, and Evernote for your files. You’re smiling because you have access to everything you need right in front of you at your computer. Gone are the days of having to search through different files in multiple filing cabinets and you appreciate it because of the time it saves you. However, what you are not realizing is the amount of time it takes to login and switch between these applications throughout the day.
For example, here’s the steps you would normally take to update a Quote with these "efficiency apps":
Open Outlook and read email from colleague asking you to update previous quote 1874.
Open your ERP software, update quote, and export to a PDF.
Open Evernote, save PDF.
Open Outlook, Attach PDF to Email and send.
These 4 steps do not seem like much but when you are constantly doing this all day long for basically everything, over the course of a month you can waste as much as 42 hours! How do you fix this and make yourself and your employees more productive? Connected Apps.
Microsoft has the most used business software apps in the world and over the past half of a decade they’ve been quietly developing these apps to integrate with each other. With Microsoft Apps you’d start your day by logging into Microsoft Office 365. With single login you have access to such software apps as Microsoft’s ERP Business Central, Power BI, Word, Excel, Teams, Bookings, and much more. So, with all these connected apps what would it be like to update a Quote? Glad you asked. Here’s the steps:
Open Outlook and read email from colleague asking you to update quote 1874. Outlook realizes this is for quote 1874 and opens Business Central right within Outlook allowing you to make changes without ever leaving Outlook. There’s no switching between business software apps and because of this you have just increased your productivity.