Does your company have a huge storage room or multiple storage rooms filled with droves of documents? Do you wonder if it possible to go entirely paperless?
Yes, it can be done – though close to 75-percent of those surveyed by Metafile Information Systems said hard-copy formats of invoices are shared among co-workers, and 57-percent of those individuals also said hard copies were the only format used for invoice approval.
But, it doesn’t have to stay this way. An entirely paperless operation may seem like an unrealistic prospect, especially when you hear phrases like, “but this is the way we’ve always done it.” Change can be scary, but it also can help your bottom line.
From a budget standpoint, going paperless makes financial sense. According to Metafile Information Systems, the amount of paper that exists within a company or organization add thousands to the cost of doing business.
Solution Systems, Inc. partner Equisys provides Zetadocs for Microsoft Dynamics NAV, which help businesses, “eliminate time-consuming and cumbersome paper-based processes to achieve cost savings, faster response times to customers and a reduction in your company’s carbon footprint.”
Paper-based processes for approving documents can lead to less control and visibility, along with slower approval time. When the approval process is on your screen, you not only have more control, but buyers and budget holders can view it and make their approvals more immediately.
Other automated accounting processes available include Supplier Invoice Processing, Payables Approval, Proof of Delivery Tracking and Electronic Invoicing.