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Why Manufacturers and Distributors Are Transitioning from Dynamics GP to Business Central

Migrating Dynamics GP to Business Central

A notable transformation has occurred in Enterprise Resource Planning (ERP) systems recently. Many organizations, particularly manufacturers and distributors, are migrating from their antiquated Microsoft Dynamics GP (Great Plains) approach to the more contemporary Microsoft Dynamics 365 Business Central. This article examines the persuasive rationales for this migration, thereby offering businesses considering making the transition valuable insights.

However, before we dive into the reasons for the transition, comprehending and defining Dynamics GP and its capabilities are essential.

Comprehending Dynamics GP

Microsoft Dynamics GP has been an industry leader in ERP for several decades. The reputation of this on-premises solution is derived from its robust financial management, extensive customization options, and comprehensive supply chain capabilities.

An Obstacle in ERP

Since its inception in the early 1990s, Dynamics GP has stood as a dependable ally for organizations, enduring a multitude of technological advancements and industry transformations. Its legacy status is evidence of its dependability and flexibility, having contributed significantly to the achievements of innumerable manufacturing and distribution endeavors across the globe.

Financial Management Proficiency

Regarding the administration of financial aspects of enterprises, Dynamics GP has excelled. Its exhaustive array of tools, which includes budgeting, financial reporting, general ledger, and accounts payable, has been instrumental in ensuring fiscal stability and transparency.

Proficient Supply Chain Management

Regarding supply chain management, Dynamics GP has performed admirably. It can proficiently manage non complex procurement procedures, inventory control, and order processing. Effective supply chain operations have emerged as a critical factor for manufacturers and distributors, as they have the potential to impact profitability significantly.

Personalization Functionality

Adaptability via customization is one of the most notable attributes of Dynamics GP. Organizations with distinct, frequently singular, operational demands have discovered solace in the capability of GP to be customized to their precise specifications. The extensive degree of customization has facilitated a profound assimilation of the software into the routine activities of numerous enterprises.

The On-Premises Model

The conventional on-premises configuration of Dynamics GP entails its installation and operation on an organization's internal servers and computers. Businesses that prefer to house their ERP system tangibly within their infrastructure now feel greater control.

A Base of Loyal Users

Because of its long history and dependability, Dynamics GP has developed a devoted user base. Numerous enterprises, particularly those with well-established operations, have constructed their activities on this platform. The decision of these entities to migrate from Dynamics GP can be substantial, frequently necessitating the development of a meticulous strategic blueprint.

Microsoft's Commitment to Support

Microsoft had unequivocally declared its intention to maintain support for Dynamics GP indefinitely. However, recently it was announced that mainstream support for Dynamics GP will be coming to an end. This means that Microsoft will no longer continue to provide regular updates, security upgrades, and technical support for organizations utilizing this ERP system.

Define Dynamics GP

Dynamics GP, alternatively referred to as Great Plains, has long been regarded as a dependable enterprise resource planning (ERP) solution by manufacturers and distributors. This on-premises system's extensive customization options, robust financial management, and supply chain capabilities are well-known. Numerous organizations have utilized it to optimize processes and proficiently oversee financial matters.

Is Dynamics GP Discontinued?

An essential inquiry about Dynamics GP is whether or not it will be discontinued. Microsoft has established its unwavering commitment to maintaining and enhancing support for Dynamics GP. However, it is essential to note that no active investments are being made in developing new features or innovations for this platform. Organizations are investigating more contemporary options, such as Microsoft Dynamics 365 Business Central, to ensure their operations' sustainability in the long run.

What is Replacing Dynamics GP?

Microsoft Dynamics 365 Business Central is frequently cited when considering alternatives to Dynamics GP. Business Central, an all-inclusive, cloud-based solution for business administration that provides an extensive array of features. It is intended to optimize business operations, facilitate informed decision-making, and offer adaptability to accommodate expansion.

Why Use Microsoft Dynamics?

Moving on, we shall consider the reasons why specific organizations continue to utilize Dynamics GP:

1. Legacy Systems

Certain enterprises have implemented Dynamics GP for an extended duration and have successfully incorporated it into their daily functioning. A new system migration can be complicated and expensive.

2. Sufficient for Some Needs

Dynamics GP remains a viable option for organizations with rudimentary needs, particularly those not seeking sophisticated functionalities and cloud-based capabilities.

3. Customization

Dynamics GP's extensive customizability makes it appealing to organizations with distinctive and intricate needs.

Justifications for Microsoft Dynamics 365 Business Central Migration

Therefore, what motivates distributors and manufacturers to migrate to Microsoft Dynamics 365 Business Central?

Cloud-Based Flexibility

Business Central, being a cloud-based solution, provides flexibility by enabling users to access critical business processes and data from any location and at any moment. This confers notable benefits upon organizations that maintain remote or dispersed workforces.


Scalability is a notable attribute of Business Central. Often, as organizations expand, their ERP requirements evolve. Business Central's capacity to accommodate these dynamic demands renders it a sustainable resolution for developing manufacturers and distributors.

Innovation and Updates

Microsoft demonstrates a proactive commitment to innovation and updates through its substantial investments in developing and enhancing Business Central. By gaining access to the most recent features and receiving regular updates, users ensure that their ERP remains competitive and up-to-date.


Business Central integrates seamlessly with other Microsoft products, including Power BI, Azure, and Microsoft 365. This establishes a unified environment for enterprises to operate in.

Advanced Analytics

Business Central provides robust analytics and reporting functionalities that facilitate data-informed decision-making, aiding distributors and manufacturers in optimizing their operational processes.

Simplified Compliance

Business Central streamlines compliance for organizations operating in regulated sectors by providing functionalities specifically engineered to adhere to industry standards and mandates.

Lower Total Cost of Ownership

Reduced Total Cost of Ownership: Although the initial investment in Business Central may be lower than that of Dynamics GP, this is typically attributed to decreased IT infrastructure expenses and increased productivity in the long run.

What Companies are Using Dynamics GP?

Despite transitioning towards more contemporary alternatives such as Business Central, many organizations depend on Dynamics GP. These enterprises frequently qualify as the subsequent classifications:

1. Established Businesses

Enterprises that have been in operation for an extended period and have made significant investments in Dynamics GP are generally less inclined to migrate now.

2. Basic ERP Needs

ERP Fundamental Requirements: Certain lesser or specialized enterprises possess ERP basics that are comparatively uncomplicated, and Dynamics GP can efficiently meet those needs.

3. Customization-Dependent

Migration may be a formidable task for organizations that have extensively modified their Dynamics GP implementations to cater to distinct requirements.

In summary, the migration of manufacturers and distributors from Dynamics GP to Microsoft Dynamics 365 Business Central can be attributed to the pursuit of enhanced technological advancements, scalability, and agility. Although Dynamics GP retains some utility, particularly for well-established enterprises with limited enterprise resource planning requirements, organizations must evaluate their long-term needs and contemplate whether Business Central more closely corresponds to their objectives of expansion and innovation. Transitioning can be viewed as a strategic move toward a future-proof, more competitive ERP solution.

Are you ready to future-proof your manufacturing or distribution business? Contact us to discover why industry leaders are making the switch from Dynamics GP to Business Central!


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